For the needs of the EU Aid Volunteers capacity building project PHASE, ADICE keeps leading its training activities with its two european partners ASPEm and MONDO.
Between 9th and 15th of january 2017, a new PHASE training occured in Kakamega, Kenya, aiming at developing our partners’ competencies in such domains as security, needs analysis, logistics and volunteering management in a context of humanitarian aid.
During this week, organizers also discovered the ongoing projects held by the kenyan partner WEFOCO and organized a meeting with beneficiaries and community leaders on the topics of the project.
Our partners KoCDA from Ghana, UPA from Uganda and Wefoco from Kenya showed a real interest in the content of this training, which will allow them to strenghten their humanitarian volunteers managering tools.
After this training, the partners will work separately for several months to finalize these tools and to get the certification for their organization as welcoming structure in the project EU Aid Volunteers, and therefore participate to a possible volunteers’ deployment.
In this video, african partners organizations’ leaders attest on their motivation and implication in the project PHASE:
During the months of May and June 2016, ADICE had the opportunity to participate to several events in which we could exchange and present the EU Aid Volunteers program and our Capacity Building project PHASE.
First of all, from the 19 to the 21 of May 2016, ADICE ran a stand during the “Salon des Solidarités 2016” which happened in le parc des expositions, porte de Versailles in Paris.
During this forum, ADICE had the opportunity to present its projects and the programs on which we could work among which the EU Aid Volunteers program.
This important forum over solidarity and regrouping a high number of French and international structures working in this field allowed ADICE to meet professionals and potential participants.
On the 15 and the 16 of June, ADICE had the opportunity to participate to the European Development Days 2016 in Brussels. During these 2 days, representing the most important European forum over humanitarian and development aid, ADICE had the opportunity to meet also other structures working in these fields and to present the EU Aid volunteers program and the Capacity Building project “Platform on Humanitarian Aid for a Sustainable Empowerment – PHASE”.
Launching seminar of the EU Aid Volunteers Capacity Building PHASE Project
As part of the project PHASE – Platform on Humanitarian Aid for a Sustainable Empowerment ADICE hosted the launching seminar between the 9th and the 11th of May 2016. This project is funded by EU Aid Volunteers program, managed by the Executive Agency Education, Audiovisual and Culture DG ECHO and the European Commission.
The three European partners ADICE, MONDO and ASPEm have had the opportunity to share best practices of volunteering management and work on the contents of the training PHASE 1:
Security: to ensure volunteers’ safety, how to act in a crisis and evacuation
Needs Assessment: identify the real needs of the host organization, how volunteers can be involved and the skills requested to implement activities
Logistics: tools and methods to ensure safety and avoid unpredictable situations
Volunteering management: develop a common framework for the management of volunteers and ensure high quality management
The objective is to train the partner organizations acting in humanitarian context in the preparation and the monitoring of the volunteers during their activities with the local communities.
During the month of June there was Skype launching seminar with the other 11 partners from developing countries: Asociacion pro Derechos Humanos and Asociacion Pueblo Indigena en Accion Apu in Peru; Fundacion Munasim Kullakita in Bolivia; Human Rights Center Postup in Ukraine; Human Supporters Association in Palestine; International Volunteers for Social Development Association in Thaïland; Kongo Community Development Organisation in Ghana; Orissa State Volunteers and Social Workers Association in India; Uganda Pioneers Association in Uganda ; Volunteers Initiative Nepal in Nepal; Western Focus Community Organisation in Kenya. Thanks to these meetings the partners had the opportunity to know each other’s and discuss on the objectives and activities of the project.
During the coming months, the European orrganizations will build up the training session PHASE 1 with the support of Non EU organizations needs and attempts. Then, at the end of September another European working seminar will be realized to finalize this training PHASE 1 and the implementation of the first training for partners Human Rights Center Postup ( Ukraina ) and Human Supporters Association (Palestine) will be realized in Italy last week of September 2016.
The Certification Mechanism of the EU Aid Volunteers Program
The EU Aid Volunteers initiative provides opportunities to European citizens, from a wide range of backgrounds and with a diversity of skills and professional experience, to get involved in humanitarian aid projects.
The objective of the EU Aid Volunteers initiative is to contribute to strengthening the Union’s capacity to provide humanitarian aid through the added value of joint contributions of EU Aid Volunteers.
The actors of the initiative are:
Sending organizations: follows the selection, recruitment and deployment of volunteers
Hosting organizations: receives the volunteers and work with them to realize concrete activities for their beneficiaries
Volunteers: work in support of the host organizations in third countries to realize activities in humanitarian aid context.
Sending and hosting organizations that wants to participate to the EU Aid Volunteers initiative have to follow these steps:
Become a certified sending or hosting organization
Build a consortium of European and third country organizations
Submit a project proposal for deployment of volunteers
All organizations wishing to send or host volunteers under the EUAV initiative must be certified. The certification process enables to guarantee the quality of the training before the departure and the follow-up of volunteers on the ground.
The main core of the certification mechanism is a self-assessment form to verify standards and procedures of volunteer management set to protect and manage volunteers during their deployment under the EUAV initiative. Organizations are requested to provide relevant data showing their experience in the humanitarian sector (procedures and policies on security, logistic and administration management; experience within the field of humanitarian aid, data protection, vulnerable person protection process…).
At the end of 2015, ADICE has realized the AU Aid Volunteers certification process by assessing its own process and tools that it has been developed during the past experiences in humanitarian volunteering field such as the pilot program EVHAC.
In January 2016, ADICE has been certified within this humanitarian volunteering management. This certification is available for 3 years.
ADICE is now ready to be able to participate or coordinate an EU Aid Volunteers deployment project.
ADICE, which has a large network in the humanitarian field (community development, health, education) will support its partners to be also certified as host organization within EU Aid Volunteers program (including through the EU Aid Volunteers Capacity Building project “PHASE”).
To favor the associative commitment of the young people in districts, this program is proposed by the French government (General Commission for Territories Equity – CGET and the French Embassy in USA) and the Embassy of the United States of America in France.
The French young people are native of 6 regions: Aquitaine, Ile-de-France, Nord-Pas-de-Calais, Provence-Alpes-Côte d’Azur, Rhône-Alpes, Midi-Pyrénées.
The American young students are coming from from Greater Washington DC in United States of America.
The program “Young Ambassadors for Community Service ” selects around thirty French young people from priority districts to value the associative commitment and allow the realization of local projects, carried by the young people, in the service of the inhabitants of districts and general interest. It takes in account the objectives of the programs “Young Ambassadors” and “Ambassadors of the Associative Commitment “.
The program also selects about fifteen young American high school students from disadvantaged districts to value their opening in other cultures by allowing them in particular to discover France, its culture, its community and institutional scheme, as well as way of living.
History of YACS program
The program Young Ambassadors exists since 2008 on the initiative of the Embassy of United States of America. CGET joined to it since 2009 to allow the participation of young people from districts of the urban priorities to concretize their commitment for the general interest. It is also the opportunity for the young high school students from modest family to show their talent, their motivation and their determination, to discover the culture and the history of the United States of America and to make known the culture and the history of France, by realizing functions of representation abroad.
In 2013, the experimental program “Community Service”, launched by the Embassy of the United States of America, allowed young people from districts of the urban political priorities in the associative environment as employees or volunteers to discover not only the culture and the history of the United States but also the functioning of the associations and the American commitment, while representing the French associations, thanks to institutional and professional meetings.
Since 2014, the reciprocity has been engaged with the involvement of American High School students that have the opportunity to come in France to discover French institutions, associations and educational structures. These national programs are based on a real institutional and associative dynamics between:
The General Commission for Territories Equity – CGET
The prefects delegated to the equality of opportunity,
The Embassy of the United States of America in France,
The consulates of the United States,
The Association for the development of the citizens and European initiatives (ADICE)
This institutional dynamic favors the respect for the principles of the popular education.
The objectives of the program
To act for the equality of opportunity by favoring the participation of the young people coming from priority districts and from modest areas;
To develop the potential of civic commitment and action in favor of the general interest of the participants;
To make discover to the participants the methods, logics and innovative systems of the associative sector, to inspire them for the realization of concrete actions after their return from the United States and France;
To encourage the sharing of the knowledge and the intercultural exchanges between the young French people and
the young Americans;
To favor the international mobility of the young people through an experience of exchange in United States of
America and in France;
To allow the participants to know better the culture, the history and the associations of United States of America and
France, while being themselves ambassadors of the culture, the history and the French and American associations;
To ensure functions of representation of the French and American youth and its civic commitment abroad.
The beneficiaries of the program
24 high school students from French High Schools registered in a public high school of Nord-Pas-de-Calais, Ile-de-France, Aquitaine, Rhône-Alpes or Provence-Alpes-Côte d’Azur and Midi Pyrénées (4 young people by region). They have to answer the following criteria:
The low family quotient,
The young person lives in priority district,
The young person never went to the United States,
The young person participates in an associative activity and/or a citizen (associative local commitment, representation citizen within an council of young people) or wants to develop associative actions
The young can speak and understand correctly the English language.
6 young people from 20 to 30 years old, involved in the associative sector of the 6 french regions (1 by region) and answering the following criteria:
To be in the service of the young people of the priority districts, as employee or volunteer of an association
working in priority districts,
Never have Been in the United States of America,
To be fluent in English.
About 15 high school students (about 7 / 8 from each High School), registered in a public high school of greater Washington. They have to answer the following criteria:
To have a modest family income,
To live in a disadvantaged area,
To have never been in France,
To demonstrate a strong desire to discover other cultures,
To get a certain French language ability, and to be recommended by his(her) French teacher,
To have the will to develop an intercultural and public-spirited project.
Platform on humanitarian aid for a sustainable empowerment (phase).
ADICE, in partnership with 13 organizations, coordinates the PHASE project (Platform on Humanitarian Aid for a Sustainable Empowerment) in the framework of the European Aid Volunteers Program, managed by the Education, Audiovisual and Culture Executive Agency and the DG ECHO of the European Commission.
The project involves 14 organizations: 3 from European countries (ADICE, ASPEm and MONDO) and 11 structures from developing countries (Peru, India, Uganda, Nepal, Thailand, Kenya, Ghana, Ukraine, Bolivia and Palestine).
The project which lasts 2 years from May 2016, aims at improving and strengthening the capacities of these 11 organizations in managing volunteers in humanitarian context in order to get new methods, tools and to transfer these capacities to their network. The project also aims at developing an online platform opened to the involved partners to get access to the training sessions and tools but also to stock up tools, practices and projects realized by hosted volunteers.
The intervention of volunteers in humanitarian aid context is really relevant: for volunteers is a unique opportunity to gain experience in the field of international cooperation which will enhance their professional and personal path; for local organizations and communities is an interesting opportunity to get new skills and knowledges to realize their projects.
But working in humanitarian aid context can be very complicated on different aspects (administration, logistic, security).It requires the development and the application of rules and procedures to ensure the good conditions to realize such projects (maximum level of security, logistics, optimal administrative and operational process…).
The PHASE project is focused on seminaries, workshops, and training sessions in Europe and in the partners countries to exchange best practices and to train the partner organizations acting in humanitarian context in the preparation and the monitoring of the volunteers during their activities with the local communities.
The project will be realized into 2 steps:
1 – Empowerment of High Quality Volunteering management in Humanitarian Aid: trainings will enable the organizations based in developing countries to be reinforced in local and international volunteering management and get new methods and capacities to identify the needs, to prevent the risks and to develop further projects, especially in the frame of the European Aid Volunteer Program (certification deployment).
2- Sustainability and multiplication of the volunteering management impacts in Humanitarian Aid context: tools (such as an online volunteering management platform and publications) will be created to reinforce the organizations in humanitarian contexts in volunteering management and to increase their competencies to develop larger partnerships and disseminate the skills and knowledge related to volunteering management in EU humanitarian Aid to their networks.
Training and workshop will be organized in Europe and in developing countries; in the month of May ADICE will host in Roubaix the first seminar for the three European organizations.
The Initiative for an International Qualitative Mentoring project(2IQM)
The Initiative for an International Qualitative Mentoring project aims at reinforcing and professionalizing youth organizations’ tutoring capacity and improving the quality of young volunteers’ tutoring throughout their whole experience in order to maximize its positive impact on their personal and/or professional development.
To do so, 2IQM brings together six youth organizations involved in volunteering programs, with complementary experience and expertise in the different aspects of volunteers’ tutoring – hosting, sending, on-site support, training … – representing France, Italy, Vietnam, Thailand, and the United States.
A first phase of training and definition of common tutoring tools
The partners will identify more precisely, thanks to a survey sent to volunteers and tutors, the main problems encountered in their tutoring and, in the outcome of a specific training, define common tutoring tools, including a set of technical specifications in view of the production of an Online Mentoring Tool. This OMT will involve at the same time the sending and hosting organizations and the volunteer, to enable and ensure a well-coordinated tutoring process.
An experimentation phase
These tools will be tested by the partners as part of an exchange of EVS (European Voluntary Service) volunteers. Each host organization will also receive a worker sent by a sending organization for a job shadowing stage (Mobility of youth workers).
A final phase, leading to the production of a “Good tutoring Portfolio”.
It will help youth organizations improving their tutoring, and to the presentation of the final version of the Online Mentoring Tool (OMT).
This “Good tutoring Portfolio” will be disseminated on a large scale, while the implementation of the identified good practices will be supported through the deployment of the OMT, which will improve the coordination of the tutoring process between all involved organizations at every stages, thus optimizing the volunteers’ learning process and, in the end, improving their employability.
Outputs of the project
A training module for youth workers.
A guide of « good tutoring »: a document that will collect all the good practices identified for the tutoring of young volunteers, offering tools to support tutors involved in the youth organisations. It will include solutions for the coordination of tutoring between the send, the coordinating and the hosting organisations; and a mapping for the financial support available to reinforce tutoring
An online mentoring tool – OMT – based on a bill of specifications defined by the partners, which will inivolve the sending and hosting organisations and the volunteer itself, in order to better coordinate the mentoring process during all the steps of volunteering.